Careers – Administrative Assistant

The Receptionist would be responsible for greeting visitors and vendors, handling a multi-line phone, and perform administrative duties. The ideal candidate must possess excellent customer service skills and enjoy working with people.

RESPONSIBILITIES

  • Answer and route incoming phone calls from a multi-line telephone.
  • Greet customers and direct them to the proper department in a timely manner.
  • Perform a variety of clerical duties and assist with projects as needed such as typing correspondence, filing, copying, data entry, word processing, sending and receiving faxes.
  • Assist A/P with reviewing statements, posting and matching invoices as needed.
  • Receive, sort and distribute mail, daily including picking up mail at P.O. box
  • Create and arrange shipments via FedEx, UPS and DHL
  • Make office courier runs, as needed
  • Maintain sufficient supply inventory and request reorders as needed
  • Responsible for making coffee each morning, and as needed throughout day
  • Prepare conference rooms for meetings, when needed
  • Maintain the highest level of confidentiality, discretion, ethical conduct, and professionalism with regard to Company and client information
  • Perform other duties as needed to ensure business operations runs smoothly

QUALIFICATIONS

  • Spanish/English bilingual with effective verbal, written, and listening communication skills a must;
  • 1-3 years related experience, preferred;
  • Experience in handling a multi-line telephone system;
  • Strong organizational skills with the ability to multi-task and prioritize successfully;
  • Strong administrative skills with demonstrated proficiency in Microsoft Office, internet and email;
  • Demonstrated ability to work as a team player, and collaborate with colleagues;
  • Ability to communicate and interact with coworkers across all levels of the organization;
  • Effective problem solving skills;
  • Attention to detail; and
  • Valid and current Driver’s License with ability to maintain a good driving record

Position Posting Date: March 4, 2016
Position Closing Date: Until filled

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